Project Coordinator

As part of the construction team, the Project Coordinator is responsible for assisting Project Managers in organizing and detailing job specifics to be ready for construction site and follow site development

Project Coordinator

Since 1986 TPH Plumbing and Heating has served the Ottawa and surrounding area. We are a team of experienced staff and highly qualified technicians. TPH is a strong, energetic and professional team that consistently meets and exceeds customer requirements and expectations. To help us achieve this, we need to have a strong and supportive construction team!

What will you do at TPH?

The Project Coordinator is responsible for assisting Project Managers in organizing and detailing job specifics to be ready for construction site and follow site development

  • Assist senior project managers in organizing and detailing job specific to be ready for construction site and follow site development
  • Assist senior project manager in design, project scheduling, in-house coordination
  • Assist senior estimator in providing quotation, material breakdowns and in development of existing projects
  • Assist senior project manager with all contract documents consisting of but not limited to contract, drawings, execution schedules, labor schedules, specifications, addendums, purchasing and all other pertinent documents
  • Procure all necessary permits related to projects execution
  • Shop Drawings & purchasing
  • Prepare project start up documents
  • Resolve and/or assist in resolving contract issues as they arise
  • Maintain and update the “Change Orders Registry”, distribute necessary material throughout the organization
  • Follow up with superintendents to make sure deficiency lists are completed as planned
  • Establish and update records of all correspondence related to contract activity
  • Develop and maintain good working relationships with customers, suppliers and engineers
  • Contribute to team efforts to manage projects and ensure their on-time completion, on budget, within specification, accident free and to customer’s satisfaction
  • Other duties will be assigned as required

What You’ll Bring?

  • 5+ years of project coordination experience in a similar role
  • Mechanical Engineering Degree or similar
  • Experience in preparing projects and shop drawings for Engineer Approval
  • Knowledge and comprehension of reading blueprints and utilizing an estimating software for plumbing & piping in commercial and residential
  • Proficiency in Microsoft office applications (excel, word, etc.) and estimating software
  • Produce work with a high level of accuracy and attention to detail
  • Ability to re/prioritize and manage conflicting priorities
  • Proactive Problem solver and task oriented
  • Bilingual (English and French) is considered an asset

What TPH will do for you?

  • Balanced and flexible work hours
  • Pension plan and benefits
  • Competitive pay and compensation
  • Laptop
  • +++ so much more

Estimator

As part of the construction team, the Estimator will assist in managing, directing, and monitoring the overall performance of the tender process to obtain maximum efficiency, quality, service and profitability for the organization.

Title:

Estimator

Work Description:

  • The duties and responsibilities of the Estimator include, but are not limited to, the following:
  • Manage, direct and monitor the overall performance of the tender process to obtain maximum efficiency, quality, service and profitability for the organization; and when necessary coordinate with PM calendar’s
  • Developing plans for streamlining tender process activities
  • Maintain and improve mechanisms for obtaining opportunities, surveying and measuring tender process and provide feedback as needed
  • Effective liaison, support and assistance between tender process department and construction operations manager
  • Support to all other departments with tender related issues
  • Performing quantity takeoffs including entry into the computer estimating system
  • Reviewing all bid documents to ensure all bid requirements are met
  • Assemble all elements of an estimate including a lead sheet to summarize all the elements
  • Preparing bid forms and submissions for a tender call or proposal
  • Calculate a final figure for the estimated cost, supplements by adjustments for overheads and profit
  • Present a bid package with tender price for clients following their specifications
  • Understanding the labour variances between project types and apply appropriate correction factors
  • Provides detailed labour breakdowns for each area to assist with budget creation and management of project
  • Apply technical experience to interpret documentation, specifications, and design drawings
  • Assist in the development of estimating plan to establish estimate/proposal strategies
  • Participate in presentation of estimates/proposals to senior management
  • Attend and participate in site visits, pre‐bid meeting and post‐bid meetings as required
  • Works diligently to achieving the group sales target for the year
  • Establish and update records of all correspondence related to contract activity
  • Develop and maintain good working relationships with customers, suppliers and engineers
  • Prepare and assist with shop drawings
  • Debrief after award of contract/job to discuss quoted material
  • Other duties will be assigned as required

Salary is yearly based plus benefits. (Exact amount to be determined with experience)

Purchaser

The Purchaser is responsible for developing purchasing strategies, working with suppliers and purchasing products, materials and services for TPH.

Title:

Purchaser

Work Description:

The Purchaser is responsible for developing purchasing strategies, working with suppliers and purchasing products, materials and services for TPH.

Responsibilities:

  • Develop purchasing strategies and identify buying trends to keep the business profitable
  • Conduct self-guided research to become familiar with what products are available as well as their costs and benefits
  • Search available products to find the best combination of quality, price and delivery
  • Negotiate policies and contracts with various suppliers
  • Monitor stock levels and verify purchase requisitions
  • Purchase general and specialized equipment, materials and subcontractor services for jobs
  • Invite tenders, consult with suppliers and review quotations
  • Identify damaged or defective goods and work out an alternative solution with the supplier
  • Keep detailed records and prepare and submit necessary report
  • Maintain professional relationships with all key suppliers and build new ones
  • Attend various conferences, supplier plants, and vendor interviews to stay informed about changes and advancements in the industry
  • Providing advice to the estimator on the predicted cost of items
  • Preparing and maintaining cost reports in order to maximize efficiency within the business
  • Review proposals and change orders to ensure they are accurate
  • Read and interpret shop drawings and O&M manuals
  • Maintain, organize and file materials
  • Discrete, professional and confidential with information and situations
  • Other directives as requested by management

Qualities

  • Extensive knowledge of products
  • Strong communication, negotiation and persuasion skills
  • Analytical and mathematical capabilities to compare prices and quantities and consider vendor contract items
  • Ability to evaluate market conditions and various suppliers
  • Keen eye for detail
  • Willingness to make quick and thoughtful decisions on behalf of TPH
  • Effective relationship building skills

Work environment

  • Fast paced and loud environment
  • Sitting or standing for long periods of time
  • Working on computer for long periods of time

Assets

  • Minimum 5(+) years’ experience
  • Bachelor’s degree in business, accounting, supply chain management or a related field
  • Familiarity with the local plumbing and building code
  • Fluently bilingual

Executive Administrative Assistant

The Executive Administrative Assistant is responsible for performing all secretarial and administrative tasks for TPH in a professional and timely manner. We are looking for an organized and enthusiastic individual to come join our team!

What will you do at TPH?

The Executive Administrative Assistant is responsible for performing all secretarial and administrative tasks for TPH in a professional and timely manner.

  • Provide administrative support to TPH’s management team on an as needed basis.
  • First point of contact for the company
  • Answer and manage inbound telephone inquiries, e-mail, inbound/outbound mail, and any in-person inquiries from clients, business partners and other parties
  • Refer all inquiries to the appropriate individuals or departments across the organization
  • Perform administrative tasks including; calendar management, phone screening, travel arrangements, preparing and tracking expense reports
  • Assume the role as primary contact between team members, clients and employees
  • Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
  • Attend meetings and take meeting minutes, accurately and enter notes and distribute
  • Maintain a daily electronic journal, arrange meetings and provide reminders as needed; maintain a master corporate calendar of all meetings space bookings, events, holidays and vacations
  • Assist in preparation of presentations, correspondence, metrics, charts, tables and graphs on MS platforms
  • Handle confidential and non-routine information and facilitate communication between appropriate department and outside organizations
  • Establish and maintain positive working relationships with others both internally and externally to achieve goals of the organization
  • Assist HR with developing and creating engaging content for social media
  • Ensure adequate supplies of office stationery, general office supplies, office furniture, uniforms and other equipment; reorder when necessary
  • Event planning, booking and coordination
  • Maintain company accreditations
  • Update and maintain all company list
  • Assist and proofread all Internal/External communication as necessary
  • Produce professional-quality reports, presentations and briefs
  • Develop and carry out efficient documentation and filing systems for electronic records
  • Keep accurate information and update contacts in Outlook, and create groups for correspondence
  • Maintain VOIP phone system and provide support to employees as needed
  • Other responsibilities and directives as assigned

What You’ll bring?

  • Fluently bilingual in French and English
  • College Diploma in Business Administration or at least 5 Years of relevant experience
  • Strong planning, and time management skills
  • Exemplary organizational, problem solving analytical skills
  • Ability to manage multiple demands, work independently and meet deadlines
  • Expert knowledge of MS Office applications and web applications; technology troubleshooting capabilities a plus
  • Excellent customer service skills and attention to detail
  • Demonstrated ability to handle confidential information and ability to maintain professionalism in diverse circumstances
  • Strong communication skills, written and verbal, to all levels of an organization including executives, vendors, clients and employees
  • Excellent common sense and ability to make solid judgment calls independently

What TPH will do for you?

  • Balanced and flexible work hours
  • Pension plan and benefits
  • Competitive pay and compensation
  • Laptop
  • +++ so much more

Controller

The Controller is responsible for planning, executing and coordinating all accounting operational functions.

What will you do at TPH?

The Controller is responsible for planning, executing and coordinating all accounting operational functions.

The duties and responsibilities of the Controller include, but are not limited to, the following:

  • Accumulating and consolidating all financial data necessary for an accurate accounting of consolidated business results
  • Coordinating and preparing internal and external financial statements
  • Coordinating activities of external auditors
  • Developing financial strategy, including risk minimization plans and opportunity forecasting
  • High-level financial reporting and analysis
  • Cash flow management
  • Improving efficiencies and reducing costs across the business
  • Providing management with information vital to the decision-making process
  • Managing the budget process
  • Assessing current accounting operations, offering recommendations for improvement and implementing new processes
  • Evaluating and executing accounting and internal control systems
  • Evaluating the effectiveness of accounting software and supporting database, as needed
  • Developing and monitoring business performance metrics
  • Overseeing regulatory reporting, frequently including tax planning and compliance
  • Full cycle bookkeeping
  • Accounting for 3 small rental companies and quarterly government remittances
  • Weekly payroll and source deductions
  • Monthly Government Remittances
  • Maintain, organize and file materials electronically
  • Audit and verify data entry of AP/AR Clerk
  • Monthly progress billing
  • Other directives as requested by management

What You’ll Bring?

  • 5+ years of accounting experience
  • CPA, MBA or Bachelor’s degree in accounting or finance
  • Knowledge and understanding of all accounting practices
  • Knowledge and experience with Sage 100
  • Proficiency in Microsoft office applications (excel, word, etc.)
  • Produce work with a high level of accuracy and attention to detail
  • Ability to re/prioritize and manage conflicting priorities
  • High flexibility and strong interpersonal skills
  • Bilingual (English and French) is considered an asset

Plumber/Apprentice

The plumber/apprentice is responsible to completely install, replace, or upgrade plumbing system as per Ontario plumbing codes and building requirements.

Title:

Plumber/Apprentice

Work Description:

The plumber/apprentice is responsible to completely install, replace or upgrade the plumbing system as per Ontario plumbing codes and building requirements.

Responsibilities:

  • Installation of plumbing, pipes, fittings, equipment and fixtures
  • Writing and reading installation manuals, fill forms and reports
  • People skills/HR comprehension
  • Compliance and understanding of the the Occupational Health and Safety Act of Ontario
  • Report to site supervisor or dispatcher
  • After-hours emergency service calls or after-hours work availability
  • Team player

Qualifications

  • License or level apprentice valid certification
  • Drivers license

Titre:

Plombier/Apprenti

Description de travail:

Le plombier/apprenti est responsable d’installer, remplacer ou améliorer les systèmes de plomberies au complet selon les codes de plomberie et construction de l’Ontario.

Responsabilités

  • Installation de plomberie, tuyaux, raccords, équipement et fixtures
  • Écrire et lire les manuels d’instructions et remplir des formulaires et rapports
  • Compétences sociales/comprendre les relations humaines
  • Être conforme avec et comprendre la loi sur la Santé et sécurité au travail de l’Ontario
  • Se rapporter au surveillant du site ou au répartiteur(e) d’appels
  • Répondre aux urgences après les heures d’ouvertures et/ou être disponible après les heures d’ouvrage
  • Travail bien en équipe

Qualifications

  • Licencié ou niveau d’apprenti avec certification valide
  • Permis de conduire valide

Fabrication Shop Supervisor

The Fabrication Shop Supervisor is responsible for planning, controlling, organizing and coordinating all fabrication shop operations.

What will you do at TPH?

The Fabrication Shop Supervisor is responsible for planning, controlling, organizing and coordinating all fabrication shop operations.

  • Manage all aspects of the fabrication shop
  • Manage and prioritize daily production orders
  • Train and develop new staff as required
  • Operate processing equipment (overhead Crane, plasma pipe cutter, welding equipment….)
  • Ensuring proper H&S protocol are follow
  • Coordinating Receiving and shipping
  • Production schedule and inventory
  • Daily equipment check-list and cleaning
  • Conduct preventative maintenance inspections on shop equipment and tools
  • Coordinating all site delivery’s with in house driver
  • Other directives as requested by management

What You’ll Bring?

  • Minimum 5+ years of experience
  • Forklift and overhead crane certification
  • Effective communication skills
  • Strong leadership skills
  • Mechanically inclined
  • Proficient computer skills
  • AutoCAD Knowledge
  • Welding, Plumbing and Pipefitting background
  • Willingness to make quick and thoughtful decisions on behalf of TPH
  • Strong customer service skills
  • Bilingual (English and French) is considered an asset

 What TPH will do for you?

  • Balanced and flexible work hours
  • Pension plan and benefits
  • Competitive pay and compensation
  • Laptop
  • +++ so much more

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